Connecticut Psychological Association Board

Board of Directors:
Responsibilities and Procedures
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Contact any member of the Board of Directors directly by clicking on their name below to email them. Terms end on December 31 of the year in parentheses.

See Board of Directors listing.

The Board of Directors has the duty to oversee the business of the Association. The Board has control of the government and management of the Association and its assets, funds and property. The Board shall designate and authorize committees and task forces to perform its business under its supervision.

President

Responsibilities

Serve as chief executive officer of the Association.
Report at annual business meeting on official actions of president and the Board of Directors.
Appoint annually, the chairpersons of standing committees (currently, Colleague Assistance, Ethics, Professional Standards and Review) reporting to the president. Coordinate, advise, and support the functioning of the Presidential Committees.
Appoint three professional and two public members of the Professional Standards Review Committee, with the approval of a majority of the Board.
Determine specific responsibilities of the elected regional representatives and the directorate coordinators with the advice and consent of the Board.
Schedule and conduct four or more meetings of the the Board of Directors each year.
Set agendas for the Board meetings and annual business meeting.
Review policy and coordinate recommendations with the the Board of Directors and the executive director.
Anticipate and recommend policy based on assessment of member needs, organization changes, and environment changes.
Attend APA State Leadership Conference.

Procedures and Functions

The president is elected for essentially a 4-year commitment. He or she assumes the offices of president-elect on the January 1 after the election, president for two years on the following January 1, and past-president on January 1 of the final year.
As a member of the the Board of Directors, the president participates in the control of the government and management of the Association, and its assets, funds, and property.

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President-Elect

Responsibilities

Serve as a member of the the Board of Directors of the Association. This includes attendance at the Board meetings, voting on issues, assisting in the formulation and implementation of policy for the operation of the Association.
Serve as general adviser to the president.
Conduct Association business in the absence of the president.
Serve as chairperson of the elections committee.
Assume the office of president should a vacancy occur during the second year of the president’s term.
Attend State Leadership Conference.

Procedures and Functions

Term is one year, beginning January 1 of year after election.
As a member of the the Board of Directors, the president-elect participates in the control of the government and management of the Association and its assets, funds, and property.

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Past President

Responsibilities

Serve as a member of the the Board of Directors of the Association. This includes attendance at the Board meetings, voting on issues, assisting in the formulation and implementation of policy for the operation of the Association.
Serve as general adviser to the president.
Conduct Association business in the absence of the president.
Serve as chairperson of the elections committee.
Assume the office of president for the remainder of the year, should a vacancy occur during the first year of the president’s term.

Procedures and Functions

Term is one year, beginning January 1 of year after completion of two years as president.
As a member of the the Board of Directors, the past president participates in the control of the government and management of the Association and its assets, funds, and property.

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Secretary

Responsibilities

Serve as a member of the the Board of Directors of the Association. This includes attendance at the Board meetings, voting on issues, assisting in the formulation and implementation of policy for the operation of the Association.
Take and keep minutes of the meetings of the the Board of Directors and of the Association.
Take and keep minutes of annual business meetings of the Association.
Upon final approval by the Executive the Board, provide the central office with a copy of the approved minutes.
At the conclusion of his or her term of office, the Secretary turns over the records to CPA Central Office for archival.

Procedures and Functions

The Secretary is elected to a 3-year term on the the Board of Directors, which begins on the January 1 following the election.
As a member of the the Board of Directors, the secretary participates in the control of the government and management of the Association and its assets, funds, and property.

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Treasurer

Responsibilities

Serve as a member of the the Board of Directors of the Association. This includes attendance at the Board meetings, voting on issues, assisting in the formulation and implementation of policy for the operation of the Association.
Serve as Association’s senior financial officer. Maintain responsibility for all financial records of the Association. Assume responsibility for the issuance of all checks, receipts of all income, maintenance of all accounts, books, receipts, etc. Arrange for, and oversee, auditing of C.P.A. books.
Supervise all correspondence inside and outside the Association relating to financial issues, questions, problems, changes in membership status, etc. For Life Membership requests, verify that member has reached the age of 65 and has paid dues for 10 consecutive years, announce to the Board, supervise update of computer records.
Keep accurate dues records for all members, including date and amounts paid, and verify all questions regarding membership status. Members joining after September 1 should have dues credited to the following year.
Manage the billing of the Association, including annual dues billings, late notices, follow-ups, etc. Write to new members to notify them of election to membership. Correspond with members eligible for automatic termination of membership and, if necessary, notify them of termination. Keep the Membership Committee informed of all delinquent dues and requested terminations of membership. Inform Computer Director (and keep record) of all changes in address sent with dues payments.
Supervise salary and employment records of all Association employees. Issue paychecks, supervise withholding of federal income and social security taxes. Refer to Circular E from Internal Revenue Service for detailed procedures for withholding and salary records.
Complete and file all IRS forms required of the Association. These include Forms W-2 and W-3 (annually), 941 (quarterly), 940 (annually), and 990 (annually). Form W-2 goes to employees and copies to IRS with annual wages and withholding. Circular E provides details. Form 941 is filed quarterly with record of wages PAID in the quarter ending 3/31, 6/30, 9/30, and 12/31, with the report due one month following the end of the quarter. In most cases, an advance deposit of taxes withheld must be made to a depository (Fleet Bank) prior to the filing of Form 941. Depending on the amount of taxes for the period, the advance deposit may have to be made as often as monthly. This is explained in Circular E and in the instructions for the form. Form 940 is the annual federal unemployment tax form and must be filed by January 31 of each year. Form W-3 is filed with IRS copies of Forms W-2 by the end of February each year. Form 990 is the annual informational return filed by organizations exempt from federal income tax. CPA is exempt under Section 501 (c)(6). This form must be filed by May 15 each year. IRS sends all forms to the Treasurer.
Maintain records and file forms (UC-2) for Connecticut Department of Labor. These records document CPA's contribution to unemployment compensation in the State, and must be filed quarterly with unemployment tax. The State of Connecticut mails contribution rate and instructions to the Treasurer.
Maintain all records pertaining to the collection of Connecticut State Income Tax and sales tax for sales by the Association which are not tax-exempt. File appropriate quarterly form with Department of Revenue Services with payment of taxes due.
Maintain all records of equipment and other assets, and file accurate records thereof with the assessor’s office as requested. Pay property taxes in a timely manner.
Maintain all C.P.A. insurance policies and serve as primary agent for them. These include Worker's Compensation Insurance, Public Liability Insurance (both currently handled by Insurance Management, Inc. in New Haven), and Professional Liability (D&O) Insurance (carried through APA Insurance Trust). Worker's Compensation covers employees for accidents, etc. while working for CPA, public liability covers damage to premises and members and guests during meetings, and professional liability covers officers and directors acting on behalf of CPA.
Participate in the evaluation of all employees and in negotiations regarding contract, salary, and other employment matters.
Provide written reports to the Board and the Association. Written reports should be available at each the Board Meeting, at the Annual Meeting, and as necessary for the Newsletter, etc. Income, expenses and budget comparisons should be provided. Also helpful are figures regarding dues payments, dues outstanding, etc. Other items (net cost of programs, trends, etc.) are helpful.
Be sure any data received by Treasurer and of importance to other officers and committee chairs are transmitted (resignations, deaths, changes in member status, changes of address, etc.) to Computer Director, Secretary, President, the Board, etc.
Supervise the annual determination of the dues as required by the Constitution. This is to be done annually between July 1 and November 1. Treasurer should see that the review takes place and that the membership votes if there is to be a change in dues.
Provide an annual budget for approval by the Board in time to be approved by the end of the fiscal year, taking into account annual budget requests by officers and committee chairs. Oversee the adherence to the budget by officers, the Board, and chairpersons. Provide information as necessary to officers, the Board and chairs regarding budget and any other information of relevance.
Serve as ex officio member of the Elections Committee.

Procedures and Functions

The treasurer is elected to a 3-year term on the the Board of Directors, which begins on the January 1 following the election.
As a member of the the Board of Directors, the treasurer participates in the control of the government and management of the Association and its assets, funds, and property.

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APA Council Representative

Responsibilities

Serve as a member of the Board of Directors of the Association. This includes attendance at the Board meetings, voting on issues, assisting in the formulation and implementation of policy for the operation of the Association.
Attend the twice yearly meetings of APA the Board, each February and during the APA Annual Convention.
Following the election of a successor, facilitate the transition by consulting with him or her prior to that colleague’s first APA the Board meeting.
Represent the CPA/APA constituency at the national level. Stay well-informed by seeking information and opinions from the CPA Board and the constituency through special requests and consultation with Regional Representatives.
Serve as liaison between CPA and APA organizations.
Inform the membership of relevant national issues, events and activities by distributing reports of APA the Board meetings, publishing special reports in the Connecticut Psychologist and communicating with the President and other members of CPA the Board.
Monitor coordination between CPA and APA principles, standards, policies and procedures.
Encourage interest and participation by CPA/APA members in APA governance. Refer colleagues to appropriate APA offices and individuals.

Procedures and Functions

Serves for a three year term beginning at the conclusion of the February APA the Board meeting following the CPA election and attends the twice yearly meetings of APA the Board, each February and during the Annual Convention. Is not eligible for re-election until a successor's term nears completion.
As a member of the the Board of Directors, the APA the Board representative participates in the control of the government and management of the Association and its assets, funds, and property.

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Practice Directorate Coordinator

Responsibilities

Serve as a member of the the Board of Directors of the Association. This includes attendance at the Board meetings, voting on issues, assisting in the formulation and implementation of policy for the operation of the Association.
Appoint chairpersons of the standing committees within the Practice Directorate (currently, Insurance and Managed Care, Hospital Practice, Referral Service and the Liaison with the Board of Examiners of Psychologists), with the advice and consent of the President.
Coordinate, advise, and support the functioning of the Practice Directorate Committees.
Promote psychologists’ scope of practice.
Submit columns to the Connecticut Psychologist to report news of the Practice Directorate's goals, initiatives, and services.

Procedures and Functions

Serves for a three-year term beginning with January of the year following the CPA election.
As a member of the the Board of Directors, the coordinator participates in the control of the government and management of the Association and its assets, funds, and property.
The president with the advice and consent of the Board determines specific responsibilities of the coordinator.

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Public Interest Directorate Coordinator

Responsibilities

Serve as a member of the the Board of Directors of the Association. This includes attendance at the Board meetings, voting on issues, assisting in the formulation and implementation of policy for the operation of the Association.
Appoint chairpersons of the standing committees within the Public Interest Directorate (currently, Children and Youth, Women’s Concerns, and Pro Bono Network Committees), with the advice and consent of the President.
Coordinate, advise, and support the functioning of the Public Interest Directorate Committees.
Plan for service to the public directly (e.g. lectures, disaster relief, pro bono work)
Provide for public policy input to legislation.
Submit columns to the Connecticut Psychologist to report news of the Public Interest Directorate's goals, initiatives, and services.

Procedures and Functions

Serves for a three-year term beginning with January of the year following the CPA election.
As a member of the the Board of Directors, the coordinator participates in the control of the government and management of the Association and its assets, funds, and property.
The president with the advice and consent of the Board determines specific responsibilities of the coordinator.

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Science Directorate Coordinator

Responsibilities

Serve as a member of the the Board of Directors of the Association. This includes attendance at the Board meetings, voting on issues, assisting in the formulation and implementation of policy for the operation of the Association.
Develop and maintain cooperative linkages within CPA and with other scientific associations and groups committed to enhancing psychological science.
Appoint chairpersons of the standing committees within the Science Directorate (currently, Awards and Honors, and Continuing Education, Student Affiliate Liaison), with the advice and consent of the President.
Coordinate, advise, and support the functioning of the Science Committees.
Submit columns to the Connecticut Psychologist to report news of the Science Directorate's goals, initiatives, and services.
Stimulate research advances and disseminate scientific information across psychology and other scientific disciplines.
Establish collaborative cross-organizational links with psychological sub-disciplines and other scientific disciplines in development, evaluation, dissemination, or promotion of psychological science.

Procedures and Functions

The Coordinator of the Science Directorate is elected to a three-year term as Coordinator and member of CPA's the Board of Directors.
As a member of the the Board of Directors, the coordinator participates in the control of the government and management of the Association and its assets, funds, and property.
The president with the advice and consent of the Board determines specific responsibilities of the coordinator.

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Regional Representatives

Responsibilities

Serve as a member of the the Board of Directors of the Association. This includes attendance at the Board meetings, voting on issues, assisting in the formulation and implementation of policy for the operation of the Association.
Hold at least one regional meeting annually within the region to provide an opportunity to network, locate energy and talent, identify concerns, promote legislation, etc.
Appoint one representative to the CPA Membership Committee.
Appoint one representative to the CPA Program Committee.
Serve as a key psychologist federal grassroots contact with the Connecticut Congressperson from the corresponding congressional district.
Communicate with regional membership by sending regional bulletins, writing columns in the Connecticut Psychologist or conducting regional surveys.
Respond to regional members’ questions, complaints, and suggestions.

Procedures and Functions

The Regional Representative is elected to a two-year term on the Board.
As a member of the the Board of Directors, the Representative participates in the control of the government and management of the Association and its assets, funds, and property.

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